When working - it's important to use the right tools to help keep you organised. Students and founders have to manage huge amounts of information and it's incredibly easy to lose track. There's plenty of options to store all this information - but which is the best? Well, there's a new kid on the block, and it's one of the best tools I've ever used.

Notion

Notion has been around for a short while, and is relatively unknown amongst the student population but it's the best tool I've used in the past few years.

Unlike traditional apps such as OneNote or Notability, Notion simplifies content creation and let's you focus on what's important - creating your content. No fiddling with fonts and sizes. No stressing about inserting and wrapping images. No stress about "how do I manage my calendar with my notes as well".

Notion manages it all seamlessly.

Notion - the new kid on the block.

The strengths of Notion

Notion can be as simple or as complicated as you want it to be. The app includes templates to get you started. For medical notes, I've found this to be one of the strengths. Rather than copying and pasting key heading I always use e.g. (Pathophysiology, Epidemiology, Management etc), I've made a simple template in Notion which allows me to auto-generate all of them when I start a new page - saving a lot of time when covring a lot of medical conditions.

Additionally, one of the biggest strengths of Notion is the ability to add in multiple forms of media e.g. images, video, tables without having to worry about formatting. It's as simple as using a forward slash (/) followed by what you need e.g. /video, /image, /table.

The simplest way of describing Notion is that it's a smart information-management system which helps you to find and store notes easily.

And for founders, it's even better.

When working in a team, it becomes incredibly difficult to centralise all of a team's knowledge into existing solutions such as Google Docs. We tried it internally at Motics and found there were a lot of shortcomings. We switched our engineering information flow to work solely through Notion and found that it was much easier to manage tasks (with integrated Kanban boards - Trello who?), and also include code snippets we frequently used using /code.

Allowing real-time collaboration between teams in the same app that manages your documents helps to streamline your workflow

Limitations of Notion

But Notion isn't perfect. It's still in it's early stages, which means that the software experience is still in development. The Mac app is great, but the mobile apps are not quite the same experience. It's likely this will improve with time, but at time of writing, there's still work to be done.

On top of this, the Free Tier is quite restrictive in what it offers. 1000 blocks apparently allows you to store the same amount of content as Moby Dick, but we found that 1000 blocks wasn't enough for our needs, and we hit that limit quite quickly. Luckily, students get a FREE upgrade.

Overall

I have no hesitation in recommending Notion to a select group of people. For students who love to take notes with a laptop/iPad, the only competitor to Notion is OneNote, and having personally had issues with OneNote's distracting formatting issues, I'd go for Notion.

For founders, it's simply a no-brainer. Notion helps you to keep track of your knowledge and dissemintate it across the team. It's been a game-changer for my workflow, and I'm sure it'll be the same for you too.

Oh, and did I mention it has native dark-mode?